Number of children per setting

Many Atlas Camps settings will be running with a reduced capacity, at around 75-80% of our usual numbers, to allow for encouraged social distancing during down time and more indoor/outdoor space per child. Although capacity and policy would allow for more children per setting, we felt that going above and beyond in this area was a necessary step to reassure staff and parents.

Social Distancing

Atlas Camps settings will now allow mixing of children in their settings, in line with all childcare and education settings, following sector guidance at this time.

This said, social distancing will be encouraged during down time and when in the same place for long periods.

Atlas Camps staff will be encouraged to socially distance from the children where possible.

Grouping – "Pods"

Atlas Camps will no longer be operating a ‘Pods’ system in our camps. We are now able to operate both indoor and outdoor activities for ‘groups of any number’. However, with this said, we will strongly encourage that children are socially distanced during breaks and lunch indoors to limit close mixing, as well as keeping group sizes indoors reduced during physical activities. The number of children per group will be venue specific depending on size and ventilation of indoor space. This step is something we are choosing to put in place as a cautious stepping stone out of Covid-19.

Indoor space at venues will be well ventilated at all times, where at all possible. As per our Atlas Camps ethos, we will endeavour to spend the vast majority of each day outdoors - even at Christmas!

With numbers at camps still reduced in certain settings, group sizes will be limited by the nature of limiting bookings as part of our Covid-19 policy.

Games, activities and social time

We are back to normal… almost!

With the child experience being at the forefront of our attention and planning (alongside Coronavirus still – unfortunately!) we have adapted all the Atlas Camps' favourites to make sure the vast majority of games and activities are still on offer, with a large focus on outdoor play; with slight changes where required. This comprehensive list of adapted activities are available electronically for all of our camp managers, and will be highlighted as part of our staff training before any camp.

Activities such as face painting are back, but with the use of PPE and thorough hand hygiene considered.

Staff consistency

We have, more than ever, adopted a strict approach to putting staff in place to maximise staff consistency at each venue, where possible. The two main reasons behind this are:

Our staff will be working with all children in their settings throughout the day.

Cleaning and hygiene

Hand washing

As stipulated in the document titled 'Actions for early years and childcare providers during the Coronavirus (Covid-19) outbreak', as a provider of holiday childcare, we must "clean hands thoroughly, more often than normal". With this in mind, our policy on hand washing is, as a minimum:

Cleaning of areas

We have devised a comprehensive guide to cleaning areas of our settings to limit the risk of infection. All areas and surfaces will be cleaned after each activity where appropriate. All surfaces will also be cleaned before and after each snack or lunch break.

Toilets

Toilets will be cleaned a minimum of 3 times per day. Each venue will have a "record of cleaning" sheet outside toilet areas, and this record will be signed and sent to our senior leadership team each day.

Equipment

Equipment used by the children will be cleaned after use where appropriate. With the removal of ‘pods’, cleaning of equipment after each use is no longer required.

Children and staff clothing

Children and staff are encouraged to wear clean and fresh clothing each day. This is to limit the risk of infection in our settings.

A full record of cleaning will be kept for each venue and sent to area managers. Further to all of the above, a thorough clean of the venue will take place each Friday of camp.

Venue specific guidance outlined

Atlas Camps area managers have worked closely with their venues this term to ensure venue specific information is clear for our camps staff. These documents will be provided to camp managers, and will contain information including: key contacts, use of specific areas for pods, how to limit group contact in the specific venue, where bags and lunch boxes are kept, and lots more. These documents are specifically for our staff use during camp.

Risk assessment

Risk assessments specific to Coronavirus Covid-19, as well as venue specific risk assessments have been completed, and will remain working documents throughout each school holiday. Our risk assessments have been created using the template provided by local authority, and have been completed using guidance provided by our school settings. These are documents for internal use, but we felt it good practice to keep you in the loop of our steps taken in this area.

Staff training

All staff working for Atlas Camps will attend an in-person staff training evening in the run up to any given school holiday. Throughout the pandemic, all staff have been kept up to date via regular online staff training events, but we can now finally get together. Our training evening will contain both our usual staff training updates to make camps super safe and fun, as well as a section specific to Coronavirus Covid-19. This will ensure consistency across all Atlas Camps settings. This full policy will be shared at this event.

Testing, Symptoms and Cases

Testing

All Atlas Camps staff are now completing LFD testing three times per week surrounding the time of camps. Tests are completed by all staff on Friday before camp, Sunday and Wednesday weekly during camp, and at any time they are required to move venue. If a test returns positive, staff will isolate immediately and book a PCR test. In the case that the PCR returns positive, they will continue to isolate. If the PCR returns negative, they will return to work, in line with Government guidance.

Symptoms and cases

Children, staff and parents are not to come to any setting if they, or anyone in their household, are showing any signs or symptoms, and must immediately return home if they develop symptoms when at camp, and self-isolate for 10 days, or until tested, with the result returning negative. In short...

IF A CHILD OR FAMILY MEMBER HAS ANY OF THE BELOW SYMPTOMS, PUBLISHED BY THE NHS OR OTHER BODIES, THEY ARE NOT TO COME TO ANY ATLAS CAMPS SETTING, UNTIL A TEST HAS BEEN CARRIED OUT AND RETURNED A NEGATIVE RESULT

Please act responsibly on this point, and work with us to limit the risk of infection for yourselves and others. Any doubt, stay at home.

NHS guidance stipulates that symptoms include:

Reference:https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/coronavirus-in-children/

Other symptoms may include:

When home, children, staff or parents displaying symptoms are required to book a PCR test. If the test returns positive, NHS test and trace will contact those deemed to have been in close contact with the positive case. Please see documents at the link below for guidance on what to do when self-isolating:

Link for self-isolating guidance

All children of the families contacted by NHS test and trace are required to self-isolate for the agreed duration stated by NHS test and trace.

Please see section 18 of this document for all scenarios in more detail.

Staff social time

All Atlas Camps staff will be expected to adhere to government guidelines around how they spend their social time. We have the health and safety of your children and families at the top of our priority list, and our staff actions across all camps will echo this sentiment. This information will be contained in our staff training evenings.

In short, the opening of schools and childcare settings as a whole is a wonderful step towards normality resuming, and we are aware of the importance of childcare, and staff will be asked to consider this carefully when making decisions on how to spend their social time.

Arriving and leaving our settings

No adults inside our settings

No parents, carers, contractors or any other individuals will be allowed into the indoor areas of our setting, aside from in the case of an emergency. All meet and greet times, and dismissing of children, will take place outside, or in the entrance to our settings. If for any reason a parent, carer or any other adult is required to enter our settings, they will need to provide their details for our records.

Waiting to drop off or collect

All venues will have a social distance queue system upon drop off and collection of children. We ask that all parents wear a mask when in close contact with our staff for any period of time. However, masks are no longer required at drop off or collection unless they are in close contact with staff or other parents for conversations or where social distancing cannot be maintained. Our staff will mirror this in their practice. Please keep a generous social distance from our staff to give us every chance of keeping our settings open this Christmas.

Timings for drop off and collection of children

We ask that, where at all possible you follow the guidance below when dropping off or collecting your children. We are doing all we can to limit queues and unnecessary large volumes of footfall at any one time:

We have allowed a 15-minute window at the start and end of the day to allow for a thorough cleaning process, and a hygienic set up of camps to take place. All administration currently takes a little longer than usual, and as a result we ask that you all stick to as close to the guide times above as possible. We appreciate that these may not be ideal, and may not work perfectly all the time for you, but all we ask is that you work with us on this to further limit the risk of infection at all Atlas Camps settings.

We are very aware that the timings may be a little short of the booked times, and we are grateful for your cooperation where possible. These timings are a guide, and you will not be subject to late collection charges in line with these, and will only be charged late fees in line with usual Atlas Camps policy.

Who can attend

All Atlas Camps settings are open to all children reception age - 14 years old.

As stated in section S1 of this document, places are limited to around 75-80% of our usual capacity in most instances to allow for social distancing and smaller groups across all settings.

PPE and first aid

PPE will be provided at all camps for staff carrying out first aid. There will be no requirement for staff to wear face masks or any other PPE outside the remit of first aid, moving around our settings and close, prolonged contact. They will stay safe and limit risk of infection by keeping a 2m social distance between themselves and the children, where possible.

The great outdoors

Our staff have been busy creating a fun-packed schedule of games and activities, with a huge focus on keeping the children outdoors where at all possible. We now know that the risk of infection is less outdoors, and this has been at the forefront of our planning of a super active, safe and fun experience for all children across all Atlas Camps venues.

No cash/cheque payments

Atlas Camps staff will not be accepting any cash or cheque payments at camps for the time being. Payments need to have been made by your chosen means before attending camp. This is, again, to limit the risk of infection spreading in our settings.

A little request to our families

As parents and families of Atlas Camps, we ask that you all consider the health and safety of all children, staff and families at our settings. We do not feel we can tell anyone how to live their lives, but we do have a huge focus on keeping camps safe, and this starts at the homes of our families at this sensitive time. So, please can we ask that you do all you can at your end, to help keep you, your children and our staff arriving at Atlas Camps safe from infection. Further to this, as noted in section S10, please do not attend camp if anyone in your household shows symptoms at any time. We want to keep all Atlas settings open for childcare to support you all at this tricky time, and your support with this would be greatly appreciated.

*This is a working document that will be reviewed regularly by our senior leadership team and camp managers.

Important Information on Camps, Cancellations, Closures and Isolations

This section outlines every Covid-19 eventuality we may be faced with during the pandemic. Please take time to read this as it outlines every action Atlas Camps will take if faced with: closures, cancellations, isolations, staff shortages through Covid-19 and what we intend to do in every instance.

In a significant change to past camps during the pandemic, we have been advised by NHS test and trace, along with the Department for Education, that we should no longer carry out contact tracing and this will be managed by the NHS test and trace service should there be a positive case in camps. More information can be found on this here:

Please click here for more information

This temporary addendum to our Covid-19 policy will remain in place until further notice, when we hope to see the eradication of self-isolation governance. At this stage, or earlier should they bring the deadline forward, we will update this section of our policy, keeping you all informed of any changes.

In the case that:

1. A child is contacted by NHS test and trace as a close contact of Covid-19

Atlas Camps will remain open for all other children.

As all children in our camps are under the age of 18, there is no requirement to self isolate if they have been in close contact with someone with Covid-19. However, as per government guidance, we ask that anyone that has been identified as a close contact of someone with Covid-19 takes a lateral flow test each day for 7 days following contact. If any of these tests return positive, the child/parent in question must isolate.

Please see section 18.14 for information on your entitlement to day swaps, credits or refunds in this instance.

2. A child returns a positive LFD/PCR test result

As per DfE and NHS guidance, NHS test and trace will contact all children and staff identified as a close contact. Although not a mandatory requirement, Atlas Camps will send a ‘warn and inform’ template email provided by PHE to let parents know that there has been a case, but they will not be required to isolate, unless they are contacted by NHS test and trace. Our settings will remain open to all that are not required to isolate.

The child in question will be required to isolate and follow public health/NHS test and trace guidance.

If a PCR test is taken within 48 hours after the positive LFD test and returns a negative result, this will override the positive LFD test and the child is welcome to return to camp should there be no symptoms of Covid-19.

If there is an outbreak, we will follow local authority guidance on next steps.

Should your booking be impacted by this, please see section 18.14 for information on your entitlement to day swaps, credits or refunds in this instance.

3. If a child is isolating with symptoms

Atlas Camps requests that anyone showing symptoms of Covid-19 return a negative PCR test result and that symptoms are no longer present before returning to camp. If symptoms develop when at camp, children will be isolated and distanced from other children and staff at camp, and parents/carers will be required to come and collect their child.

Should your booking be impacted by this, please see section 18.14 for information on your entitlement to day swaps, credits or refunds in this instance.

4. A member of the same household has to isolate as a close contact of someone with Covid-19 and does not report a positive LFD/PCR test result

Atlas Camps will remain open for all children, including the child booked that has not been asked to self-isolate as they are welcome to attend camp.

A refund or credit will not be issued in this instance, as the child is still welcome to attend camp. However, if this means you cannot get your child to camp, a refund or credit will apply.

Note: We ask that a child does not come to camp if they or a member of their household develops any covid-19 symptoms or returns a positive test. At which stage, a day swap or credit will be applied to the booking.

Please see: https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-and-treatment/when-to-self-isolate-and-what-to-do/

This link provides information on the requirement to isolate and criteria for those who do not need to when they are identified as a close contact.

5. A member of the same household returns a positive LFD/PCR test result

Individuals are not required to self-isolate if they live in the same household as someone with COVID-19, or are a close contact of a positive COVID-19 case, and any of the following apply:


• they are fully vaccinated.
• they are below the age of 18 years 6 months
• they have taken part in or are currently part of an approved COVID-19 vaccine trial
• they are not able to get vaccinated for medical reasons

Instead they will be contacted by NHS Test and Trace and advised to lateral flow test daily for 7 days.

Reference: https://www.gov.uk/government/publications/guidance-for-contacts-of-people-with-possible-or-confirmed-coronavirus-covid-19-infection-who-do-not-live-with-the-person/guidance-for-contacts-of-people-with-possible-or-confirmed-coronavirus-covid-19-infection-who-do-not-live-with-the-person

6. A member of our Atlas Camps team has to self-isolate as a close contact of someone with Covid-19 and does not report a positive LFD/PCR test result

Atlas Camps will do all they can to ensure a replacement for the absent staff member is found in case of isolation. In this instance, camps will operate as normal, with no requirement for children to isolate.

However, with self-isolation across the nation forecast to be reasonably prevalent, please be assured we will do everything in our control to keep all venues open, but in an unlikely instance whereby staff shortages come about through matters outside the bounds of our control, venue closures may occur. We thank you for your cooperation in advance of this potential, unfortunate situation arising.

All Atlas Camps staff will be following guidance on self-isolaton that can be found here: https://www.nhs.uk/conditions/coronavirus-covid-19/self-isolation-and-treatment/when-to-self-isolate-and-what-to-do/

Should your booking be impacted by this, please see section 18.14 for information on your entitlement to day swaps, credits or refunds in this instance.

7. A member of our Atlas Camps team returns a positive LFD/PCR test result

As per DfE and NHS guidance, NHS test and trace will contact all children and staff identified as a close contact. Although not a mandatory requirement, Atlas Camps will send a ‘warn and inform’ template email provided by PHE to let parents know that there has been a case, but they will not be required to isolate, unless they are contacted by NHS test and trace. Our settings will remain open to all that are not required to isolate.

All Atlas Camps staff will be encouraged to give a full and correct account of those who they have had ‘close contact’ with to NHS test and trace. Atlas Camps will provide contact details where necessary.

The staff member in question will be required to isolate and follow public health/NHS test and trace guidance.

If a PCR test is taken after the positive LFD test and returns a negative result, this will override the positive LFD test and the staff member is welcome to return to camp should there be no symptoms of Covid-19.

As noted in 18.6 above, should there be a significant number of covid-19 cases amongst staff this Christmas, please be assured we will do everything in our control to keep all venues open this Christmas, but in an unlikely instance whereby staff shortages come about through matters outside the bounds of our control, venue closures may occur. We thank you for your cooperation in advance of this potential, unfortunate situation arising.

8. A family choose to cancel their booking without a requirement to isolate

Atlas Camps cancellation policy will apply to all bookings cancelled outside the bounds of forced isolation or camp closure. An example of this would be choosing not to send a child due to an upcoming holiday.

We are sure you will understand that we cannot give full refunds for chosen cancellations as we will be operating as usual in this case, with your booking being one place taken.

Our full cancellation policy can be found in our ‘policies’ section on our Atlas Camps website.

9. How we are managing ‘track and trace’ and social contact

As mentioned in the opening section to this policy, as per DfE and NHS guidance, education and childcare settings are no longer required to carry out contact tracing. Please see an extract from our sector specific Government guidance, titled ‘Actions for out-of-school settings’:

‘Close contacts will be identified via NHS Test and Trace and out-of-school settings will not be expected to undertake contact tracing. As with positive cases in any other setting, NHS Test and Trace will work with the positive case to identify close contacts. Contacts from an out-of-school setting will only be traced by NHS Test and Trace where the positive case specifically identifies the individual as being a close contact’.

We have received both written and verbal confirmation that Covid-19 contact tracing is to be left in the hands of the NHS test and trace from 19th July.

10. My child is due to attend and our Atlas Camps venue is closed due to Covid-19

If your child is unaffected by a positive case resulting in a camp closure, having not been contacted by NHS test and trace, Atlas Camps will offer a transfer across to our closest open setting. Should this not be agreeable or available, families will be entitled to a *full refund or credit to the same value of days missed. This will be generated upon request.

We apologise in advance should this inconvenience present itself this Christmas as a result of the continuing self-isolation rules.

11. Parent/Carer responsibilities

We ask that you contact us at at your earliest available opportunity and stay away from camp should a member of your household, including your child that is set to attend camp:

- Shows symptoms
- Tests positive
- Is told to self-isolate

We require this information for a whole host of reasons, so please work with us to both report cases in line with Government guidance and to continue to keep all families of Atlas Camps safe this Christmas.

12. Staff Testing

All Atlas Camps staff will be conducting LFD tests three times per week as a minimum. We urge families using Atlas Camps at this time to join us in doing so. Should you not already have access to home testing kits, you can order your own here: https://www.gov.uk/order-coronavirus-rapid-lateral-flow-tests

13. Admitting children back into our setting

Children should not return to Atlas Camps until:

- Isolation period is complete
- Symptoms have completely gone
- A negative PCR has been provided, should the LFD test have shown a false positive

We ask that all families respect this to keep staff, children and other families safe this Christmas.

14. Day Transfers, Refunds and credits

All families can book with complete confidence with Atlas Camps. Any booking adversely affected by Covid-19 directly will be subject to: A credit for a future camp or a full refund*.

Day swaps, credits and refunds will only be issued upon request, and with evidence of the reason for cancelling where required. Please email bookings@atlascamps.co.uk with the subject ‘Covid Cancellation’ to change the day or claim a credit or refund.

*Full refunds are only available for bookings paid for by Paypal or bank transfer in most cases. If you paid using childcare vouchers, we ask that you either transfer days or we will apply a credit to your account to use by the end of 2022.

For all Covid-19 related matters, please email:
info@atlascamps.co.uk
Or call us on:
0800 772 0743 - option 1

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